There are four (4) types of
membership. They are Regular, Family, Honorary, and Youth.
A Regular Member shall be any person who pays dues and assessments, and within one year is a
member in good standing of the EAA located in Oshkosh, Wisconsin.
A Family Membership shall be any Family, including one regular membership, member's spouse,
children under the age of 20, and any parents living in the same household, who pay the
appropriate membership dues.
An Honorary Membership shall be any person whom the Board of Directors wishes to extend an
Honorary Membership. Honorary membership can be given in recognition and appreciation of the
support for this chapter or aviation in general. Honorary members cannot hold any elected
office and do not have voting privileges.
Youth Membership: Youth Membership is intended for persons under 19 years of age, interested
in aviation, and associated with a group such as the Boy Scouts. Youth members cannot hold
any elected office nor do they have voting privileges.
Duration of Membership: The duration of a Regular Member shall be one (1) calendar year. The duration of a Family
Membership shall be one (1) calendar year. The duration of an Honorary Membership shall be as
decided by the Board of Directors. The duration of a Youth Membership shall be one (1) year
and may be extended year to year, at the request of the Youth Member(s), by the Board of
Directors.
Voting Privileges of Members: Each Regular Member is allowed one vote. Only the Regular Member within the Family Membership
is allowed to vote. Additional family members wishing full voting privileges must pay full
Regular Membership dues.
Removal of Membership: Chapter membership is a privilege, which requires an appropriate commitment from each member.
Each member shall accept the responsibilities of membership, and by acceptance agrees to
promote EAA and this Chapter. A member, who by deed or action, harms or jeopardizes the
reputation or assets of the Chapter or EAA, may be asked, following a two-thirds (2/3)
majority vote of the membership, to relinquish their Chapter membership. A member who fails
to keep their Chapter membership dues current shall be removed from Chapter membership
March 15th.
Resignation of Membership: Any member may resign their membership at any time by delivering a written request to any
Officer. The resignation shall become effective on the date of receipt or a later date if
requested.
ARTICLE V
MEMBERSHIP DUES AND ASSESSMENTS
The Officers and Board of Directors, with the concurrence of the membership, will determine
appropriate dues and assessments. The rate of dues or the amount of assessment shall be
voted on and agreed to by the membership at any regular or Special Membership Meeting.
Any proposed change in dues or assessment shall be published in the newsletter or announced
one meeting prior to the vote. The proposed dues or assessment must pass by a majority vote
of members in attendance. Current dues amounts and assessments shall be published in the
newsletter.
Dues shall be paid to the Treasurer or person designated by the Treasurer or Officers.
Dues are paid annually and are due each January 1st. Assessments shall be paid according
to the Assessment Resolution. The annual dues for a new member will be pro-rated by the
month for the duration of the year. Dues and assessments shall be considered wholly earned
and shall not be pro-rated in the event of expulsion or resignation. Honorary and Special
members do not pay dues or assessments. They may be required to pay for publications or shop
use.
ARTICLE VI
EXECUTIVE OFFICERS
Executive Officers of the Chapter shall be the President, Vice-President, Secretary,
and Treasurer. One person may hold more than one office. The term of office for all
officers shall be one (1) year with elections to be held during the October membership
meeting. Installation of Executive Officers shall be at the December membership meeting
following their election. The Treasurer may be bonded in an amount determined by the
Executive Officers. The premium to bond the Treasurer shall be at the expense of the
Chapter.
Duties of the Executive Officers: The following duties shall be performed by the Executive Officers. The Executive Officers
may, from time to time, be called upon to perform additional duties.
The President
shall be the Chief Executive Officer and Chairperson of the Board of Directors. The
President shall have, subject to the advice, direction, and control of the Board of Directors,
general charge of Chapter business. The President shall execute with the Secretary all
contracts and instruments which have first been approved by the Board of Directors. The
President may call special meetings of the Board of Directors and/or the general membership.
In case of the absence or disability of the Treasurer, the President may execute checks for
expenditures authorized by the Board of Directors.
The Vice-President
shall be vested with all the powers and authority of the President and shall perform the
duties of the President in the case of the absence, disability, inability, for any reason.
The Vice-President shall coordinate and monitor all chapter special events. The Vice-President
shall also perform such duties connected with the operations of the Chapter at the suggestion
or direction of the President. At the request of the Board of Directors, the Vice-President
shall arrange for an audit or review of Chapter financial records.
The Secretary
shall have responsibility to take and publish minutes of all meetings. Minutes of prior
meetings shall be published in the Chapter Newsletter or Chapter Website. The Secretary
is responsible for publishing notice of all regularly scheduled membership and Board of
Directors meetings. The Secretary is also responsible for publishing notice of special
meetings. The Secretary shall keep a membership book, roster or record showing the name of
each member. The Secretary is responsible for maintaining copies of all important records
of the Chapter. This includes the bylaws, papers of incorporation, tax exempt documents,
and any other records important to the operation of the Chapter. The Secretary submits
all appropriate reports and information to EAA. The Secretary, along with the President,
shall execute all contracts and instruments that have been approved by the Board of
Directors. The Secretary shall perform other duties incident to the office of Secretary,
subject to the control of the President and the Board of Directors. In case of the absence
or disability of the Treasurer, the Secretary may execute checks for expenditures authorized
by the Board of Directors.
The Treasurer
shall execute all checks authorized by the Board of Directors. The Treasurer shall receive
and deposit all funds in a financial institution approved by the Board of Directors.
The Treasurer shall account for all receipts, disbursements, and the balance of funds on
hand. The Treasurer shall perform all duties subject to the control of the President and
Board of Directors. The Treasurer shall be responsible for all insurance records and
premium payments required by the EAA and the Board of Directors.
ARTICLE VII
BOARD OF DIRECTORS
Each member of the Board of Directors shall have one vote including any member serving
in a multiple capacity. Major policy decisions will be approved by the general membership.
The Board of Directors shall consist of the following: The President, Vice-President,
Secretary, and Treasurer (Executive Officers) The last two (2) past Presidents of the
Chapter, Hanger Manager, Young Eagles Coordinator, Newsletter Editor, Webmaster, Two (2)
additional at large Chapter members. The President shall preside over the Board of Directors
as its Chairperson. The primary responsibility of the Vice-President is Program Coordination.
The two (2) at large members of the Board shall be responsible for major chapter events. The
Hanger Manager, Young Eagles Coordinator, and two (2) at large elected positions on the Board
of Directors will be voted on as necessary each year to maintain the Board. These Board
members will be elected for a one (1) year term at the same time as Executive Officers.
Past Presidents shall remain members of the Board of Directors for two (2) years. In case
of a vacancy on the Board of Directors, the President may appoint a replacement, subject
to the approval of a majority of the Board of Directors. The President or a majority of
the Board of Directors may call Special Meetings of the Board of Directors at any time.
A Notice of Special Meetings of the Board of Directors, stating the location, time, and
purpose of the meeting shall be mailed or personally given to each member of the Board of
Directors at least 7 days prior to the time of the meeting. No notice is required for
regularly scheduled meeting. Any business of the organization may be transacted at any
regularly scheduled Board of Directors meetings without prior notice, subject to other
articles of the bylaws. Roberts Rules of Order will be followed during major decisions.
A majority (50%) of the Board of Directors shall constitute a quorum of the Board of
Directors. Each member of the Board of Directors shall serve the Chapter without
compensation. The Board of Directors shall have the power and authority to enforce all
rules and regulations pertaining to the use and operation of the Chapter's property.
ARTICLE VIII
MEMBERSHIP MEETINGS
All meetings of the members shall be held at a place to be determined by the Board of
Directors. Notice of regular membership meeting shall be posted or provided to each member.
This notice will be provided through the newsletter or a special mailing. Special membership
meetings may be held at such times and places as the president may determine. Special
meetings may also be called by a majority of the Board of Directors. Notice of special
membership meetings, stating the location, date, time, and purpose of the meeting shall
be provided to the membership in the same manner as regular meetings or by a special letter.
A quorum shall exist at membership meetings if twenty-five (25) percent of the regular
members are present. In the absence of the President, Vice-President, Secretary, and
Treasurer, a temporary meeting Chairman may be appointed by the members of the Board
of Directors and shall act as the presiding officer. Each regular member shall have one
vote on any question or resolution. In the absence of a member, that member shall have
the right to vote by proxy. The Secretary shall be responsible for the method by which
any proxy votes are issued, accepted, validated, or counted. A simple majority of the
members present or represented by proxy is necessary for the adoption of any resolution,
except for a resolution that calls for the organization to separate its relationship with the
EAA, Inc. In this case a two-thirds (2/3) majority vote is required for adoption. The
Board of Directors shall gain Membership approval for expenditures exceeding $500.00.
Roberts Rules of Order will be followed during major decisions.
ARTICLE IX
VACANCIES
If the office of President, Vice-President, Secretary, or Treasurer become vacant for any
reason, the Board of Directors shall elect a successor who shall hold the office for the
remainder of the normal term. Or, at the option of the Board of Directors, hold a special
election to fill the vacancy.
ARTICLE X
ELECTIONS
The President shall appoint a nominating committee made up of at least three (3)
regular members. The appointment of the nominating committee shall take place prior to
the September meeting. The appointments to the nominating committee will be announced to
members at the regular meeting in September, or earlier. In addition the names of the
nominating committee shall be published in the newsletter. The nominating committee shall
canvas current officers and directors to determine if they wish to seek re-election to their
current position or be nominated for any other position. The committee shall also canvas
the membership and make announcements at regular meetings to seek members interested in an
elected position. Further, the nomination committee shall make them selves available to
the membership seeking any regular members who may be interested in running for an elected
position. At the October membership meeting the nominating committee shall present the
nominations they have obtained to the membership. In addition, open nominations will be
accepted from the members during the meeting. Once all nominations have been received, a
slate of nominees will be posted and published in the next newsletter. The November
Meeting is the Annual Business Meeting required by law. Elections of officers and directors
will take place at the November membership meeting. Voting shall be done by written ballot
if there are more nominees than required for any office. Three (3) members appointed by
the Board of Directors shall monitor the election. All Ballots will be counted and
confirmed by the monitors and the results of the election announced to the members present.
All newly elected officers and directors shall assume their responsibilities at the close
of the December meeting.
ARTICLE XI
TRANSITION OF LEADERSHIP
At the first Board of Directors meeting following an election, Chapter records and
information will be passed on to newly elected officers or directors. At the first
Board of Directors meeting following an election, there shall be a review of the
following: Bylaws, Goals, Mission and vision statements, Articles of Incorporation,
Financial report/status, Tax status, and Insurance policies to ensure they are clearly
known and understood. Discussion should include consideration to any needed change in
any of the documents, status, insurance, etc. Headquarters EAA shall be updated with the
names of new officers and directors as required. Financial institutions will be updated
with new officers names and signature cards as necessary.
ARTICLE XII
FINANCIAL REPORTS AND AUDITS
The Treasurer shall prepare a quarterly and an annual financial report. The Treasurer
shall verbally summarize these reports to the membership. The Treasurer shall present
these reports to the Board of Directors and review them as required with the Board of
Directors. The annual financial report shall be published in the newsletter. At the
request of the Board of Directors, the Vice-President shall recruit an outside certified
public accountant or other appropriate party to conduct an audit/review of the financial
records of the Chapter. A report of this audit or review shall be provided to Chapter
Officers, the Board of Directors, and the membership. At the discretion of the Board of
Directors, an internal audit/review committee of at least two (2) regular members may be
substituted for the outside audit.
ARTICLE XIII
FACILITIES, TOOLS, AND OTHER ASSETS
The Chapter officers and the Board of Directors shall ensure all facilities, tools, and
other assets are properly insured against loss. To properly manage the Chapter's facilities,
tools, and other assets, the Hangar Manager shall be a member of the Board of Directors.
ARTICLE XIV
ORGANIZATION COMMITTEES
The President or Board of Directors may establish committees for any purpose at any time.
ARTICLE XV
AMENDMENTS
The bylaws of the Chapter may be repealed or amended, or new bylaws adopted at any meeting
of the membership called for that purpose. The bylaw issue(s) must pass by a two-thirds
(2/3) majority vote of the regular members present who are eligible to vote.
ARTICLE XVI
DISSOLUTION
The Chapter may be dissolved by a two-thirds (2/3) majority vote of the membership. Upon
dissolution of this corporation, assets shall be distributed for one or more exempt
purposes within the meaning of section 501 (c)(3) of the Internal Revenue Code (or
corresponding section of any future tax code). Otherwise, the assets shall be distributed
to the federal government, or to a state or local government, for a public purpose. Any
such assets not so disposed of shall be disposed of by the Court of Common Pleas of the
county in which the principal office of the corporation is then located, exclusively for
such purposes or to such organizations, as said Court shall determine, which are organized
and operated for such purpose. If the Chapter is dissolved, the President is responsible
for the proper disposition of all Chapter records, materials, and assets to another
qualifying EAA Chapter or the Experimental Aircraft Association (EAA), P.O. Box 3086,
Oshkosh, Wisconsin, 4903-3086.
